Job Description
Join the dynamic team at the City of Austin as a Weekend Administrative Assistant and become an essential part of our community's operations! This unique part-time opportunity offers the perfect blend of structured routine and weekend flexibility, allowing you to maintain a healthy work-life balance while contributing to vital municipal services. You'll be the friendly face of our office, ensuring seamless administrative support during critical weekend hours when our residents need assistance most. With competitive pay and a supportive environment, this role is ideal for detail-oriented professionals seeking meaningful part-time work in Austin's thriving heart.
Responsibilities
- Manage front desk operations during weekend shifts, including greeting visitors and handling incoming calls
- Coordinate and schedule meetings, appointments, and facility reservations for weekend activities
- Process and maintain confidential documents, records, and filing systems with precision
- Assist with data entry, report generation, and document preparation using Microsoft Office Suite
- Support weekend events by preparing materials, setting up spaces, and providing logistical coordination
- Handle basic accounting tasks such as expense reports, petty cash reconciliation, and invoice processing
- Collaborate with cross-functional teams to ensure smooth weekend operations and communication
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to work independently and make sound decisions during weekend shifts
- Experience with calendar management and scheduling tools
- Basic knowledge of accounting principles and office equipment operation