Job Description
Join our award-winning team at Global Solutions Inc. as a Receptionist with strong data entry capabilities! We're urgently seeking a detail-oriented professional to serve as the first point of contact for our Portland headquarters. This hybrid role combines exceptional customer service with precise administrative support in a fast-paced tech environment. Enjoy competitive pay, comprehensive benefits, and career growth opportunities in one of America's most vibrant cities.
Why You'll Love Working With Us: Modern downtown office, flexible scheduling options, and a culture that values work-life balance. We invest in our people through ongoing training programs and advancement pathways.
Responsibilities
- Manage front desk operations including call screening, visitor greeting, and mail processing
- Perform accurate data entry for CRM systems, client records, and inventory databases
- Coordinate office calendars and schedule complex multi-departmental meetings
- Assist with onboarding processes including document preparation and new hire orientations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Collaborate with HR and IT departments to support administrative workflows
- Process incoming/outgoing correspondence and manage supply inventory
Qualifications
- Minimum 2 years receptionist or administrative experience
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven data entry skills with 10,000+ keystrokes per hour and 98% accuracy
- Exceptional verbal/written communication abilities
- Ability to multitask in high-pressure environments
- Proficiency with scheduling software (e.g., Calendly, Outlook)
- Strong organizational skills with attention to detail
- High school diploma or equivalent; associate degree preferred