Job Description
Join our dynamic team as a vital Office Assistant in New York or Pennsylvania! We're urgently seeking a highly organized professional to streamline operations and deliver exceptional administrative support. This premium opportunity offers competitive compensation, comprehensive benefits, and career growth in a fast-paced corporate environment. If you thrive in multitasking and possess exceptional communication skills, we want you on our team!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office supplies inventory and vendor relationships
- Support HR functions including onboarding and record maintenance
- Assist with travel arrangements and expense report processing
- Maintain filing systems and ensure data accuracy
Qualifications
- Associate's degree or equivalent experience in office administration
- 3+ years of professional office support experience
- Advanced proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Proven ability to manage competing priorities under pressure
- Strong written and verbal communication skills
- Experience handling confidential information with discretion