Job Description
Immediate opening for a detail-oriented Office Assistant in Phoenix, AZ! Join our dynamic team and become the backbone of our daily operations. We're seeking a proactive professional with exceptional data entry skills to maintain accurate records, streamline workflows, and provide essential administrative support. If you thrive in fast-paced environments and possess a keen eye for detail, this is your opportunity to shine in a growing organization.
Responsibilities
- Maintain and update digital databases with 99.9% accuracy for client records, inventory, and financial transactions
- Process and categorize 50+ daily documents through secure digital filing systems
- Coordinate office calendars, schedule appointments, and manage correspondence
- Support department heads with report generation and data analysis using MS Excel
- Assist in onboarding new hires with equipment setup and training materials
- Manage office inventory procurement and vendor relationship coordination
- Uphold strict confidentiality protocols for sensitive company information
Qualifications
- Minimum 2 years verified data entry experience with 8,000+ keystrokes per minute
- Proficiency in MS Office Suite (Excel pivot tables, Word formatting, Outlook calendaring)
- Associate degree in Business Administration or equivalent certification
- Proven ability to meet tight deadlines while maintaining error-free work
- Strong multitasking capabilities in high-volume environments
- Exceptional verbal/written communication skills
- Experience with CRM systems (Salesforce preferred)
- Ability to pass background check and drug screening