Job Description
Join our dynamic team in New York City as an Administrative Assistant with a flexible schedule! Global Solutions Inc. is urgently seeking a highly organized professional to support our executive team with exceptional administrative expertise. This hybrid role offers unparalleled work-life balance with adaptable hours while maintaining office presence. You'll be the backbone of our operations, ensuring seamless day-to-day functions and contributing to our fast-paced environment. If you thrive in multitasking environments and possess stellar communication skills, this is your opportunity to excel in a premier NYC corporate setting.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process expense reports, invoices, and financial documentation accurately
- Coordinate travel arrangements and accommodation for domestic/international trips
- Act as primary point of contact for internal/external communications
- Oversee office inventory management and procurement processes
- Prepare detailed reports, presentations, and correspondence using MS Office Suite
- Support onboarding processes and new hire orientation coordination
Qualifications
- Minimum 3 years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Discretion in handling confidential information
- Associate's degree or equivalent certification required
- Experience with calendar management software (e.g., Calendly)