Job Description
Join our dynamic team at Pacific Business Solutions as a Senior Office Assistant and become the backbone of our operations. We're seeking a highly organized professional to ensure seamless office functionality in our vibrant downtown San Diego headquarters. This role offers growth opportunities in a collaborative environment with competitive benefits and a supportive culture. If you excel at multitasking and thrive in fast-paced settings, apply today to start your career journey with us.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and financial documentation
- Order office supplies and manage inventory control systems
- Support onboarding processes for new team members
- Coordinate office events and team activities
Qualifications
- 3+ years of office administration or executive support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with ability to prioritize tasks
- Strong written and verbal communication abilities
- Associates degree or relevant certification preferred
- Experience with QuickBooks or similar accounting software
- Ability to maintain confidentiality and exercise discretion