Job Description
Join our dynamic team at Pacific Business Services as a Receptionist with strong data entry skills! We're seeking a polished professional to serve as the first point of contact for our clients while maintaining accurate digital records. This hybrid role combines exceptional customer service with precise administrative support in our modern downtown San Diego office. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your attention to detail makes a real impact.
Responsibilities
- Manage multi-line phone system and greet visitors with exceptional professionalism
- Perform accurate data entry of client information and transactions into CRM systems
- Coordinate calendars, meetings, and office logistics for executive team
- Process incoming/outgoing mail and maintain organized filing systems
- Assist with vendor communications and supply inventory management
- Support HR functions including onboarding documentation and record-keeping
- Generate daily reports and maintain digital filing accuracy
Qualifications
- Minimum 2 years receptionist or administrative experience
- Proven data entry proficiency with 60+ WPM and 99% accuracy
- Expertise in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional communication and multitasking abilities
- Strong organizational skills with attention to detail
- Experience with CRM systems (Salesforce preferred)
- Professional demeanor and problem-solving mindset
- High school diploma or equivalent; associate's degree preferred