Job Description
Are you a detail-oriented professional with a passion for organization? Apex Operations & Support Services is seeking a dedicated Receptionist and Data Entry Specialist to join our dynamic team in Portland, OR. In this pivotal role, you will be the face of our company while managing critical administrative data, ensuring our operations run smoothly and efficiently.
We offer a competitive salary, a collaborative work environment, and opportunities for professional growth. If you excel at multitasking and have a strong command of office software, we want to hear from you.
Why Join Us?
- Competitive hourly pay ($20 - $25/hour)
- Comprehensive health benefits package
- Professional development opportunities
- Supportive and inclusive company culture
Responsibilities
- Front Desk Management: Greet and direct visitors with professionalism, answer incoming calls, and manage the switchboard with efficiency.
- Data Entry: Accurately input, update, and maintain records in our database and spreadsheets, ensuring data integrity and confidentiality.
- Administrative Support: Handle incoming and outgoing mail, manage calendars, and schedule appointments for management staff.
- Document Management: Organize and file physical and digital documents, ensuring easy retrieval and compliance with company policies.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to ensure the office is fully equipped.
- Customer Service: Assist clients and visitors with inquiries, providing exceptional service and resolving issues promptly.
Qualifications
- Education: High school diploma or GED required; associate degree or certificate in Office Management is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist role or general administrative support.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with data entry software is essential.
- Typing Speed: Fast and accurate typing skills (minimum 40 WPM).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.