Job Description
Join our award-winning team at Premier Business Solutions as the face of our dynamic San Antonio headquarters! We're seeking a polished and professional Receptionist to deliver exceptional client experiences while supporting our executive team. This is a hybrid role requiring 3 days in-office (Mon/Wed/Fri) with flexibility for remote work on Tuesdays/Thursdays. Enjoy competitive benefits including health insurance, 401k matching, and professional development stipends.
Responsibilities
- Manage multi-line phone system, directing calls and taking messages with exceptional professionalism
- Coordinate executive calendars, scheduling meetings and managing travel arrangements
- Oversee visitor reception, ensuring seamless check-in process and welcoming atmosphere
- Process incoming/outgoing mail, packages, and office supplies inventory
- Assist with administrative tasks including document preparation, filing, and data entry
- Support HR functions onboarding new hires and maintaining employee records
- Coordinate office events and maintain common area presentation standards
Qualifications
- Minimum 2 years professional receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional written and verbal communication skills in English and Spanish
- Ability to multitask in fast-paced environment while maintaining composure
- Discretion handling confidential information and executive correspondence
- Associate degree or equivalent administrative certification preferred
- Experience with CRM systems (Salesforce preferred) and document management