Job Description
Join our dynamic team as a Part-Time Local Office Assistant in the heart of New York City. This role is perfect for detail-oriented individuals seeking flexible hours while gaining valuable administrative experience. You'll be the backbone of our office operations, ensuring seamless daily functions through precise data management and exceptional organizational skills. If you thrive in fast-paced environments and excel with digital documentation, this opportunity offers growth potential in a supportive professional setting.
Responsibilities
- Accurately input and manage confidential data using proprietary software and Microsoft Excel
- Coordinate office correspondence, including mail processing and digital filing systems
- Assist with scheduling, calendar management, and meeting logistics for department heads
- Support inventory management by tracking office supplies and equipment orders
- Perform basic bookkeeping tasks including invoice processing and expense report verification
- Handle incoming communications via phone, email, and in-person inquiries
- Collaborate with team members on administrative projects and process improvements
Qualifications
- Minimum 1 year experience in data entry with 10,000+ keystrokes per minute accuracy
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Strong attention to detail with ability to maintain confidentiality in sensitive matters
- Excellent written and verbal communication skills for professional interactions
- Ability to multitask effectively in a fast-paced office environment
- Associates degree or equivalent administrative certification preferred
- Reliable transportation and availability for 20-25 hours/week (flexible scheduling)