Job Description
Are you an organized professional looking for a flexible opportunity in the heart of Miami? Apex Office Solutions is seeking a dedicated Part-Time Administrative Assistant to join our growing team. In this role, you will play a crucial part in ensuring our office runs smoothly and efficiently.
As a key member of our administrative staff, you will be responsible for providing high-level support to management and clients. We are looking for someone who thrives in a fast-paced environment and has a passion for organization.
Responsibilities
- General Office Management: Answer incoming calls, manage email correspondence, and greet visitors with a professional demeanor.
- Data Entry & Records: Maintain accurate digital and physical records, ensuring confidentiality and data integrity.
- Scheduling & Coordination: Manage calendars, schedule appointments, and coordinate travel arrangements for team members.
- Document Preparation: Prepare reports, memos, invoices, and other business correspondence using Microsoft Office Suite.
- Inventory Control: Assist with office supply ordering and inventory tracking to ensure smooth operations.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a focus on customer service.
- Availability: Must be available to work part-time hours (approx. 20-25 hours per week).