Job Description
Join our dynamic team as an Office Assistant in the heart of Charlotte's thriving business district! We're urgently seeking a detail-oriented professional to keep our operations running smoothly. This hybrid role combines on-site administrative support with remote flexibility, offering competitive benefits and growth opportunities. If you're passionate about efficiency and teamwork, we want to hear from you!
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules
- Handle incoming communications (calls, emails, mail) with professionalism
- Maintain digital and physical filing systems with meticulous organization
- Assist with travel arrangements and expense report processing
- Support onboarding processes for new team members
- Coordinate office supplies inventory and vendor relationships
- Prepare and distribute confidential documents with discretion
- Act as primary point of contact for facility maintenance requests
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management software (e.g., Calendly)
- Ability to multitask in fast-paced environments
- Discretion when handling sensitive information
- Associate degree or equivalent certification preferred