Job Description
We're seeking a dynamic Office Assistant to join our growing team immediately! This urgent opening requires a proactive professional to ensure seamless office operations in our downtown Chicago location. Enjoy competitive pay, comprehensive benefits, and a supportive work environment where your contributions make a direct impact.
What We Offer:
- Immediate start date
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) with company match
- Professional development opportunities
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain digital and physical filing systems with strict confidentiality
- Process invoices, expense reports, and payroll documentation
- Order office supplies and manage inventory
- Support onboarding processes for new hires
- Collaborate with cross-department teams on special projects
Qualifications
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- High attention to detail with data entry accuracy
- Ability to handle confidential information discreetly
- Proactive problem-solving mindset
- Associate degree or relevant certification preferred