Job Description
Join our dynamic team as an Office Assistant in Philadelphia and make an immediate impact! We're seeking a highly organized professional to support daily operations in a fast-paced environment. This is a direct-hire position offering competitive compensation, comprehensive benefits, and career growth opportunities. If you thrive in collaborative settings and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage front desk operations including visitor reception and phone screening
- Coordinate calendars, scheduling, and meeting logistics for executive staff
- Process incoming/outgoing correspondence and maintain digital filing systems
- Assist with office procurement, inventory management, and supply coordination
- Support HR functions including onboarding documentation and employee records
- Prepare professional reports and presentations using Microsoft Office Suite
- Collaborate with cross-functional teams on departmental initiatives
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello)