Job Description
Join our dynamic team at Cityscape Solutions, a leading Philadelphia-based firm, as a Local Office Assistant. This role is perfect for organized individuals who thrive in fast-paced environments and want to contribute to our mission of delivering exceptional client experiences. You'll be the backbone of our office operations, ensuring seamless daily functions while working with a collaborative team in the heart of Center City. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth in a supportive workplace culture.
Responsibilities
- Manage office inventory, ordering supplies, and maintaining equipment functionality
- Coordinate calendars, schedule appointments, and arrange travel logistics
- Handle incoming communications, including calls, emails, and mail correspondence
- Prepare and distribute documents, reports, and presentation materials
- Support HR functions onboarding, record-keeping, and employee inquiries
- Assist with event planning and coordination for office activities
- Maintain organized filing systems (digital and physical)
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Discretion in handling confidential information