Job Description
Join our dynamic team at Metropolitan Business Solutions as an Office Assistant in the heart of New York City! We're seeking a highly organized and proactive professional to support our daily operations in a fast-paced corporate environment. This is an immediate opportunity for career growth with competitive benefits and a collaborative culture. If you're passionate about administrative excellence and thrive in a challenging setting, we want to hear from you!
Responsibilities
- Manage calendars, scheduling, and coordinate complex meeting arrangements for executives
- Handle incoming communications (calls, emails, mail) with professionalism and discretion
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes, including new hire paperwork and equipment setup
- Support procurement activities, including vendor management and expense report processing
- Coordinate office events and ensure common areas are maintained to professional standards
- Perform data entry and generate routine reports using MS Office Suite
Qualifications
- Associate's degree or equivalent certification in office administration (3+ years experience acceptable)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with proven ability to prioritize tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and exercise professional judgment
- Proactive problem-solving mindset with attention to detail
- Ability to work independently and collaboratively in a team environment