Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Oakland, CA! We're seeking a highly organized professional to support our 24/7 operations with flexible scheduling options. This role offers competitive pay, career growth opportunities, and the chance to make a tangible impact in a fast-paced environment. Ideal candidates thrive during evening hours and excel at multitasking in hybrid office settings.
Responsibilities
- Manage executive calendars, meeting coordination, and travel arrangements
- Process confidential documents, reports, and financial transactions with precision
- Handle multi-line phone systems and prioritize high-volume communications
- Coordinate cross-departmental projects using Asana and Salesforce
- Onboard new hires and maintain comprehensive HR records
- Oversee office inventory management and vendor relationships
- Prepare executive dashboards and performance analytics
Qualifications
- 3+ years administrative experience in night shift or flexible environments
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Expertise in calendar management, expense reporting, and document control
- Exceptional written/verbal communication and conflict resolution skills
- Ability to maintain strict confidentiality and HIPAA compliance
- Proficiency with CRM systems and data visualization tools
- Flexibility to work 11 PM - 7 AM schedule with occasional weekend shifts