Job Description
Join our dynamic team in El Paso as an Administrative Assistant and become the backbone of our community-focused operations. We're seeking a highly organized professional to support our daily functions and ensure seamless operations. This is an immediate opportunity for someone passionate about administrative excellence and community impact. Enjoy competitive compensation, comprehensive benefits, and a supportive work environment in the heart of El Paso.
Responsibilities
- Manage calendars, scheduling, and coordinate complex logistics for staff and community events
- Handle confidential documentation, data entry, and maintain accurate digital/physical filing systems
- Serve as primary point of contact for internal and external stakeholders via phone, email, and in-person
- Process invoices, expense reports, and assist with budget tracking using financial software
- Coordinate office supplies, equipment maintenance, and facility management
- Support HR functions including onboarding, benefits administration, and compliance documentation
- Prepare professional correspondence, presentations, and reports using MS Office Suite
- Facilitate cross-departmental communication and project coordination
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail and ability to multitask
- Strong written and verbal communication abilities in both English and Spanish
- Experience handling confidential information with discretion and integrity
- Associate's degree in Business Administration or related field preferred
- Knowledge of El Paso community resources and local government processes a plus
- Ability to work independently with minimal supervision and prioritize competing deadlines