Job Description
Join our dynamic team at Jacksonville Administrative Solutions as an immediate hire Local Administrative Assistant! We're seeking a highly organized professional to support our Jacksonville operations with precision and efficiency. This full-time position offers competitive compensation, comprehensive benefits, and the opportunity to grow within our award-winning organization. Perfect for career-driven individuals ready to make an immediate impact in Florida's thriving administrative sector.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential information with discretion while maintaining digital and physical filing systems
- Process invoices, expense reports, and financial documentation with meticulous attention to detail
- Serve as primary point of contact for internal and external communications via phone, email, and in-person
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Support departmental projects through data analysis, research, and documentation preparation
Qualifications
- Minimum 3 years of administrative support experience in fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office equipment
- Exceptional organizational skills with ability to prioritize multiple tasks simultaneously
- Strong written and verbal communication abilities with professional demeanor
- Associate's degree in Business Administration or related field preferred
- Experience with scheduling software (Calendly, Doodle) and document management systems
- Ability to maintain confidentiality and exercise sound judgment in sensitive situations
- Local Jacksonville residency required for immediate onboarding