Job Description
Join our dynamic team at Mesa Community Services as a Local Administrative Assistant and become the backbone of our daily operations. This part-time role offers flexible hours while making a tangible impact in our community. We're seeking a detail-oriented professional who thrives in a fast-paced environment and values exceptional customer service. Enjoy a supportive workplace culture with growth opportunities and competitive compensation. If you're passionate about organization and community engagement, this is your ideal career move.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for department heads
- Handle incoming communications including emails, phone calls, and in-person inquiries
- Prepare, edit, and distribute confidential documents and correspondence
- Maintain accurate digital and physical filing systems with strict attention to detail
- Assist with event coordination including venue setup, registration, and materials preparation
- Process invoices, purchase orders, and expense reports following organizational protocols
- Support cross-departmental projects by compiling data and generating reports
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office equipment (copiers, scanners, multi-line phone systems)
- Ability to maintain confidentiality and handle sensitive information
- Valid Arizona driver's license required for occasional local errands