Job Description
Join our dynamic team at Innovate Solutions Inc. as a Flexible Schedule Receptionist! We're seeking a polished professional to manage our front desk operations with exceptional poise and efficiency. Enjoy a work-life balance with customizable hours while representing our brand with excellence. This hybrid role combines in-person presence with remote flexibility, perfect for candidates seeking adaptable work arrangements in San Jose's thriving tech hub.
Responsibilities
- Manage multi-line phone system and professionally route calls
- Greet visitors, screen appointments, and coordinate access to facilities
- Handle incoming/outgoing mail, packages, and deliveries
- Maintain digital calendars and schedule meeting room reservations
- Assist with basic administrative tasks including data entry and filing
- Support office operations with supply inventory management
- Act as first point of contact for internal/external inquiries
Qualifications
- Minimum 1 year receptionist or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication skills
- Ability to multitask in fast-paced environments
- Strong organizational and time-management abilities
- Professional demeanor with polished presentation
- Flexibility to work varied shifts (including potential weekends)
- High school diploma or equivalent required