Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in sunny San Jose! We're urgently seeking a highly organized professional to support our fast-paced operations with adaptable hours. Enjoy work-life balance while contributing to innovative projects in California's tech hub. This hybrid role offers competitive compensation and growth opportunities in a collaborative environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across multiple departments
- Handle incoming communications, including emails, calls, and correspondence
- Prepare and edit documents, reports, and presentations using MS Office Suite
- Maintain accurate filing systems and digital databases
- Assist with onboarding processes and new employee orientation
- Coordinate travel arrangements and expense reports
- Support special projects and departmental initiatives as needed
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks in a fast-paced environment
- Strong attention to detail and organizational abilities
- Experience with scheduling tools like Calendly or Google Calendar
- Flexibility to work during core business hours (9 AM - 5 PM) with adaptable start/end times