Job Description
Join our dynamic team at Apex Solutions Group as a Flexible Schedule Administrative Assistant! We're seeking a highly organized professional to support our Los Angeles operations with a customizable work schedule. This role offers the perfect blend of structure and autonomy, ideal for work-life balance. Enjoy competitive compensation, comprehensive benefits package, and a collaborative environment where your administrative expertise truly shines. If you're a detail-oriented multitasker ready to elevate office efficiency, we want to meet you!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Handle incoming communications, including calls, emails, and correspondence with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Coordinate office operations, including supply inventory, equipment maintenance, and vendor relations
- Support team projects through data entry, report generation, and presentation preparation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative or executive support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Highly adaptable with ability to thrive in flexible work environments
- Associates degree or relevant certification preferred
- Experience with CRM systems (e.g., Salesforce) a plus