Job Description
Join our dynamic team as the face of Pacific Gateway Partners! We're seeking a polished Executive Receptionist to deliver exceptional client experiences in our prestigious Beverly Hills headquarters. This pivotal role combines high-level administrative support with creating unforgettable first impressions for Fortune 500 clients and industry leaders. Enjoy a collaborative environment with growth opportunities in real estate investment management.
Responsibilities
- Manage multi-line phone system with professional call routing and screening
- Coordinate executive calendars and complex meeting logistics
- Oversee visitor reception with personalized greeting and security protocols
- Process incoming/outgoing mail and packages with meticulous tracking
- Assist with office supply inventory management and vendor coordination
- Prepare executive correspondence and confidential documents
- Coordinate catering and event arrangements for client meetings
Qualifications
- Minimum 3 years executive reception experience in corporate/financial setting
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and diplomacy skills
- Proven ability to handle confidential information with discretion
- Professional demeanor with polished business presentation
- Ability to multitask in fast-paced environment with competing priorities
- Associates degree or relevant certification preferred