Job Description
Join our dynamic team at Pacific Gateway Group, a leading financial services firm in downtown San Francisco. We're seeking a polished Executive Receptionist to be the first point of contact for our prestigious clientele. This role offers a competitive salary package, comprehensive benefits, and growth opportunities within a collaborative environment. If you're passionate about exceptional customer service and thrive in fast-paced settings, we encourage you to apply.
Responsibilities
- Manage multi-line phone system and professionally route all incoming calls
- Greet and screen visitors with exceptional hospitality and discretion
- Coordinate executive calendars and complex meeting arrangements
- Process incoming/outgoing mail and manage office supply inventory
- Assist with onboarding coordination and new employee orientation
- Maintain professional reception area appearance and functionality
- Support administrative projects as directed by senior leadership
Qualifications
- 3+ years of executive reception or high-level administrative experience
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to multitask in high-pressure environments
- Discretion and professionalism when handling sensitive information
- Experience with calendar management software (Calendly, etc.)
- Associate degree or equivalent professional certification preferred