Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in office support! City Office Solutions is seeking organized, detail-oriented individuals to provide essential administrative support across our Jacksonville operations. This role offers hands-on experience in office management, client relations, and operational coordination – perfect for recent graduates or career changers. Enjoy a collaborative environment with competitive pay, comprehensive benefits, and clear pathways for growth.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications (calls, emails, correspondence) with professionalism
- Prepare, edit, and distribute documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality
- Assist with office inventory management and supply procurement
- Support team coordination and cross-departmental communication
- Perform data entry and basic bookkeeping tasks
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational and time-management abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with attention to detail
- Valid Florida driver's license (for occasional errands)