Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in a supportive, fast-paced environment. We're seeking a proactive and organized individual to provide essential support to our executive team while gaining hands-on experience in office operations. This immediate hire position offers competitive compensation and growth opportunities within a respected Portland-based organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality
- Assist with travel arrangements and expense report processing
- Support data entry and record-keeping tasks in CRM systems
- Coordinate office supplies inventory and vendor communications
- Facilitate cross-departmental communication and project support
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative support or internship experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a deadline-driven environment
- Professional demeanor and customer service mindset
- Basic knowledge of office equipment (copiers, scanners, etc.)