Job Description
Join our award-winning team at Precision Administrative Partners as a key Administrative Assistant specializing in data integrity and workflow optimization. We're seeking a detail-oriented professional to support our operations department in downtown Pittsburgh. This hybrid role combines in-office collaboration with remote flexibility, offering competitive benefits including health insurance, 401(k) matching, and professional development stipends. Our culture values precision, efficiency, and career growth—perfect for ambitious administrative professionals looking to advance their careers.
Responsibilities
- Accurately input, verify, and maintain critical data in CRM and ERP systems with 99.9% accuracy
- Manage digital filing systems and ensure document version control across departments
- Coordinate complex calendars, travel arrangements, and meeting logistics for executive team
- Generate and distribute weekly performance reports using Excel and Salesforce
- Process invoices, expense reports, and purchase orders with strict adherence to financial protocols
- Serve as primary point of contact for internal stakeholders regarding administrative processes
- Implement data validation protocols to prevent entry errors and ensure compliance
Qualifications
- Minimum 3 years experience in administrative support with data entry focus
- Proficiency in Microsoft Office Suite (Advanced Excel required)
- Experience with Salesforce, QuickBooks, or similar business software
- Proven ability to maintain confidentiality and handle sensitive information
- Strong organizational skills with demonstrated attention to detail
- Excellent written and verbal communication abilities
- Associate degree in Business Administration or related field preferred
- Ability to adapt to changing priorities in fast-paced environment