Job Description
Join our dynamic team as an Administrative Assistant in Portland's vibrant business district! We're seeking a detail-oriented professional to provide essential support to our executive team and ensure seamless office operations. This immediate hire opportunity offers competitive compensation and a collaborative environment where your organizational skills will shine. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executives
- Handle incoming communications (calls, emails, mail) with professionalism
- Prepare and edit correspondence, reports, and presentation materials
- Coordinate office events, meetings, and conference logistics
- Maintain digital filing systems and ensure document security
- Procure office supplies and manage vendor relationships
- Support onboarding processes for new team members
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional time management and prioritization skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving and adaptability in changing environments
- Associates degree or equivalent professional certification preferred