Job Description
Join our dynamic team as an Administrative Assistant in Chicago's bustling downtown! We're urgently seeking a highly organized professional to provide comprehensive support to our executive team. This is a direct-hire position offering competitive compensation, comprehensive benefits, and immediate start date. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentations
- Coordinate departmental meetings, including agenda preparation and minute-taking
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new employee orientation
- Procure office supplies and manage vendor relationships
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and meeting coordination
- Discretion in handling confidential information
- Ability to thrive in deadline-driven environments