Job Description
Join our dynamic team at Boston Executive Solutions as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our fast-paced operations in the heart of downtown Boston. This is a rare opportunity to step into a critical role with competitive compensation and comprehensive benefits. If you thrive in a collaborative environment and excel at multitasking, we encourage you to apply today and start your new career journey immediately.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process payroll, expense reports, and financial documentation accurately
- Oversee office supply inventory and vendor relationships
- Serve as primary point of contact for internal and external communications
- Coordinate travel arrangements and meeting logistics
- Maintain digital filing systems with strict adherence to compliance standards
- Support onboarding processes for new team members
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with impeccable organizational abilities
- Ability to prioritize tasks in a high-pressure, deadline-driven environment
- Experience with scheduling tools (Calendly, Outlook Calendar)
- Knowledge of basic accounting principles preferred
- Bachelor's degree or equivalent professional certification