Job Description
Join our dynamic team in Oakland as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to provide exceptional support across our operations. This role offers the perfect blend of structure and adaptability, allowing you to thrive in a collaborative environment while maintaining work-life balance. As the backbone of our office, you'll ensure seamless daily operations through meticulous coordination, communication, and problem-solving. If you're passionate about efficiency and enjoy making a tangible impact, we encourage you to apply!
Responsibilities
- Manage executive calendars, appointments, and complex scheduling across multiple departments
- Handle incoming communications professionally, including phone calls, emails, and correspondence
- Prepare, edit, and distribute confidential reports, presentations, and official documents
- Coordinate logistics for meetings, events, and travel arrangements with attention to detail
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders within established timelines
- Serve as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of progressive administrative support experience in a corporate environment
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities and meet deadlines in fast-paced settings
- Strong attention to detail with accuracy in data entry and document preparation
- Experience with calendar management software (e.g., Calendly, Doodle)
- Associate's degree or equivalent combination of education and experience