Job Description
Join our dynamic team as an Administrative Assistant with a flexible schedule designed to support your work-life balance. We're seeking a highly organized professional to provide essential support across our New York operations. Enjoy the freedom to manage your schedule while delivering exceptional administrative services to executives and departments. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules across multiple time zones
- Prepare, edit, and distribute confidential documents with precision and confidentiality
- Oversee office operations including supply inventory, equipment maintenance, and vendor management
- Process expense reports, invoices, and financial documentation with attention to detail
- Coordinate travel arrangements and logistics for domestic and international team members
- Act as primary point of contact for internal and external stakeholders
- Implement and maintain digital filing systems for efficient document retrieval
- Support special projects and event planning initiatives
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Strong written and verbal communication skills with polished professional demeanor
- Experience with scheduling tools (Calendly, Doodle) and calendar management systems
- Ability to maintain confidentiality and handle sensitive information discreetly
- Proactive problem-solving approach with minimal supervision requirements