Job Description
Join our dynamic team as a Local Administrative Assistant in Jacksonville, FL! We're seeking a highly organized professional to support daily operations with a flexible schedule that promotes work-life balance. This full-time role offers competitive benefits and the opportunity to contribute directly to our community's growth. Ideal candidates will thrive in fast-paced environments while maintaining meticulous attention to detail.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for department heads
- Handle confidential correspondence, emails, and phone communications with professionalism
- Maintain accurate digital and physical filing systems for department records
- Process invoices, expense reports, and purchase orders with financial precision
- Support onboarding processes by preparing new hire documentation and orientations
- Coordinate office logistics, including supply inventory and equipment maintenance
Qualifications
- Associate's degree or 3+ years of administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with strict deadlines
- Experience with scheduling tools (e.g., Calendly, Outlook)
- Knowledge of local government procedures preferred