Job Description
Join our dynamic team at Oakland Municipal Solutions as a Data Entry Administrative Assistant. We're seeking a detail-oriented professional to support our city operations with precision and efficiency. This hybrid role offers competitive compensation, comprehensive benefits, and the opportunity to contribute directly to Oakland's administrative excellence. If you thrive in fast-paced environments and take pride in maintaining accurate data records, we encourage you to apply.
Responsibilities
- Enter, verify, and maintain critical municipal data in city databases with 99.9% accuracy
- Process and manage departmental records including permits, licenses, and compliance documents
- Generate daily, weekly, and monthly reports using Microsoft Office Suite
- Coordinate cross-departmental communications and scheduling for 15+ staff members
- Implement data validation protocols to ensure regulatory compliance
- Support document scanning, filing, and digital archiving initiatives
- Train junior staff on data entry best practices and systems
Qualifications
- 3+ years of professional data entry experience with 10,000+ keystrokes per minute
- Advanced proficiency in Microsoft Excel (VLOOKUP, PivotTables) and Google Workspace
- Proven track record of maintaining 99.9% data accuracy in municipal/government settings
- Experience with document management systems (e.g., Docuware, SharePoint)
- Ability to prioritize tasks and meet deadlines in high-volume environments
- Associate's degree in Business Administration or related field preferred
- Strong knowledge of Oakland municipal codes and procedures
- Professional certification in data management (e.g., CDIA) a plus