Job Description
Join our dynamic team as a key Administrative Assistant in the heart of Portland! We're seeking a detail-oriented professional to provide exceptional support in a flexible, hybrid work environment. This role is perfect for individuals seeking work-life balance without compromising career growth. You'll be the backbone of our daily operations, ensuring seamless communication and efficient workflow management. Enjoy competitive pay, comprehensive benefits, and the opportunity to thrive in Oregon's most vibrant business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Handle incoming communications professionally via phone, email, and virtual platforms
- Prepare accurate reports, presentations, and correspondence using Microsoft Office Suite
- Organize and maintain digital/physical filing systems with strict confidentiality protocols
- Coordinate travel arrangements, expense reports, and procurement processes
- Support onboarding processes and serve as primary contact for new hires
- Assist in event planning and meeting coordination for internal/external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with calendar management and logistics coordination
- Ability to maintain confidentiality and handle sensitive information
- Associates degree or equivalent professional certification preferred
- Experience with CRM systems (e.g., Salesforce) a plus