Job Description
Join our dynamic team at Oakland Administrative Services as a full-time Administrative Assistant! We're seeking a detail-oriented professional to support our office operations with exceptional organizational skills and a proactive approach. This role is perfect for someone who thrives in a fast-paced environment and values precision, efficiency, and teamwork. Enjoy competitive benefits, a modern workspace, and opportunities for growth in a supportive community. Apply today to become an integral part of our mission to deliver seamless administrative excellence!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive staff
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire paperwork coordination
- Support budget tracking, expense reports, and invoice processing
- Coordinate office supplies inventory and vendor relationships
- Collaborate with cross-functional teams on special projects and events
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Proven experience managing multiple priorities and deadlines
- Knowledge of office equipment and basic troubleshooting
- Ability to maintain confidentiality and exercise discretion