Job Description
Join our dynamic team as a full-time Administrative Assistant in Richmond, Virginia! We're seeking a highly organized professional to provide exceptional support to our executives and departments. Enjoy a flexible schedule while making a real impact in a collaborative, growth-oriented environment. If you're passionate about streamlining operations and thrive in fast-paced settings, this is your opportunity to shine.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Oversee office inventory management, procurement, and vendor relationships
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate travel arrangements, expense reports, and meeting logistics
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes and training initiatives for new staff
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience managing confidential information with discretion
- Ability to adapt to changing priorities and work independently
- Experience with scheduling software (e.g., Calendly) preferred