Job Description
Join our dynamic team at Phoenix Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team and ensure seamless office functionality. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment. If you excel at multitasking, possess exceptional communication skills, and thrive in a setting where your contributions directly impact success, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications, prioritize inquiries, and serve as primary point of contact
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchasing requests with precision
- Coordinate office events, vendor relationships, and facility maintenance
- Support onboarding processes and new employee orientation activities
Qualifications
- Associate's degree or equivalent certification in business administration
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities under tight deadlines
- Strong written and verbal communication skills
- Experience with office management software (e.g., Asana, Trello)