Job Description
Join our dynamic team at Pacific Business Solutions as an Administrative Assistant and launch your career in a supportive environment! We're seeking motivated individuals with no prior experience to provide essential office support, manage communications, and ensure smooth daily operations. Our comprehensive training program will equip you with the skills needed to thrive in this vital role. Enjoy competitive benefits, flexible scheduling options, and opportunities for professional growth within our expanding San Diego headquarters.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems for documents, contracts, and correspondence
- Coordinate calendars, schedule appointments, and arrange travel logistics
- Assist with office supply inventory management and procurement processes
- Prepare, edit, and distribute professional correspondence and reports
- Support event coordination and meeting preparation including materials setup
- Collaborate with department teams to ensure seamless workflow execution
Qualifications
- High school diploma or equivalent (college degree preferred)
- Strong organizational skills with attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent verbal and written communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Professional demeanor with customer service mindset
- Willingness to learn new technologies and procedures
- Reliable transportation to downtown San Diego office